Meeting FAQs

Planning & Reservations

All conferences, programs and events held at the UCLA Lake Arrowhead Conference Center must have an eligible learning or educational purpose. Once that criteria is met, the Conference Center may serve the needs of individuals and groups attending off-campus meetings or events; those doing business with UCLA entities; and University of California faculty, students, staff and other University affiliates. Your request to reserve meeting space, dining space and sleeping room accommodations will be reviewed for approval to ensure the activity is in alignment with the University’s mission of teaching, research and service.
All conferences take place between the second week of September to mid-June. In the summer, we serve as the site of the UCLA Alumni Association’s Bruin Woods Family Resort.
Yes, we require a minimum of ten (10) conference guests per night. For weekends, a two-night minimum stay is required.
Simply complete the online Request a Proposal and one of our Conference Coordinators will contact you. You may also call our Sales Office at (909) 337-2478.
University of California (UC) groups can book five (5) years prior to the conference arrival date. Non-UC groups can book out five (5) years as well, but only mid-week from Sunday to Friday. Weekends, for non-UC groups, can be booked out eighteen (18) months prior to the conference arrival date.
All group reservations are received via rooming list from the group contact. Individual reservations and payments are not accepted by the Conference Center, as we operate on a master billing system.
The UCLA Lake Arrowhead Conference Center is primarily for conferences only.

Rates & Payment Policies

Rates vary by season; our Conference Coordinators will gladly provide a quote for your preferred dates. The per person, per night Complete Meeting Package (CMP) rate includes: overnight accommodations; meeting and break-out rooms; breakfast, lunch, and dinner; coffee breaks; audiovisual equipment and setup; Wi-Fi; and parking. No service charge/gratuity is assessed. Only the food portion of the per person/per night package rate is subject to tax.
Yes, a deposit and signed conference agreement secure your group’s reservation. The deposit amount is the CMP rate multiplied by the attendance for the first-night’s stay or peak night, whichever is greater.
Deposits are non-refundable upon a group cancelling. Cancellation fees are calculated on a sliding scale based on the minimum income commitment. Groups cancelling one (1) month prior to arrival date will be charged a cancellation fee equal to 90% of the minimum income commitment.